(+63) 661-4095

CG: Paperless

 

It is inevitable that companies have lots of physical documents to process everyday. The management of such documents becomes a burden when the documents becomes large enough and these document already are hard to search and they take spaces in the office. With CloudGate DMS and the power of Internet, these issues can be remedied by CloudGate DMS. CloudGate DMS is a documents management system that allows users to digitized there data using scanners and upload the file into a central resposity to be archived and search. Documents stored in CloudGate DMS can be accessed anywhere as long as the Internet is available. Almost all modern browsers supports the technology that is being used by the CloudGate DMS.

Feature Benefits

 

With Paperless Office solution, space occupied by physical document can be achieved.

easyinterface03

 

CloudGate DMS can be solutions to the following:

 

  • space saving
  • very quick access to information
  • access to documents from remote locations
  • improve security
  • logs activities on your archives

Documents Handled:

  • Scanned documents
  • Printed documents converted to PDF
  • Office software created files.

Involved Offices:

 

  • All offices that handles documents on their processes.

CG: Personnel Doc. Management

HR Requirements

  • Need to manage employee information
  • Need to share company policies
  • Need to share News and Reports
  • Have a centralized repository of all HR documents for easy change management.

Solution

CloudGate DMS provides an organization a way to centralized document management to either all employees or to limited allowed individuals only. Since CloudGate DMS is a document management system, publishing of documents like company policies, news and report are easy. These documents are accessible inside the organization as long as network is available. Documents can also be access via the Internet as long as CloudGate DMS server is published.

HR Case Study

 

 

CloudGate DMS can be solutions to the following:

  • space saving
  • very quick access to information
  • access to documents from remote lcoations
  • improve security
  • logs activities on your archives

 

 

Documents Handled:

  • Company Booklets (in PDF format)
  • Basic Employee Training manuals
  • Corporate Forms

 

 

Involved Offices:

 

  • Human Resource Department

CG: Health / Safety Doc. Management

Requirements

  • Needs a centralized repository of Health and Safety documents accessible anywhere inside a plant.
  • Needs onlines forms for employees to fill up in times of accidents. Central repository is needed.

Solution

CloudGate DMS is a document management system that has the ability to organize documents, provides simple online forms and reports. Employees can access CloudGate DMS inside the premise of the plant and view risk assestment documents, accident reports and other health and safety related documents.

Feature Use:

  • Online Forms
  • Online Reports
  • Relate To.

case_environmentsafety

Online Forms

Online Forms are fully customizable forms provided by CloudGate DMS so that users can create their own forms for their specific needs and is viewable online.

onlineforms

These online forms are easy to customized using standard HTML. CloudGate DMS provides a simple editor to accomplish this task.

onlineforms02

 

 

CloudGate DMS can be solutions to the following:

  • space saving
  • very quick access to information
  • access to documents from remote lcoations
  • improve security
  • logs activities on your archives

 

 

Documents Handled:

  • Health and Safety Forms
  • Assessment reports
  • Hazards locations
  • Accident reports
  • Incident reports

 

 

Involved Offices:

 

  • Health and Safety Department
  • All Departments located inside the plant.

CG: Training Doc. Management

Requirements

  • Need to publish training documents so that it will accessing over the network.
  • Protect certain documents from being viewed of downloaded.
  • Limit certain user access to certain documents only.
  • Provide logging mechanism the users who access the documents

Solution

CloudGate DMS provides the ability to publish documents because it is a document management system. Its has a very fine access rights assignment wherein users access to the system can be controlled. The system have the ability to protect documents by locking it, limiting access on the URL level, and for PDF documents, convert it to images with watermark to protect the document content.

CloudGate DMS Features Used

  • Document Locking
  • User Activity logging
  • Relate To
  • Easy Search

 pdfwatermarking

CloudGate DMS can be solutions to the following (Basic):

  •  space saving
  • very quick access to information
  • access to documents from remote locations
  • improve security
  • logs activities on your archives

Documents Handled:

  • Training Documents
  • Forms
  • Training results
  • Manuals and Guides - Online Books (PDF format)

Involved Offices:

  •  All offices that have training programs on their department

CG: Legacy Systems Report Server

Organizational Issues

    • There are two or more Legacy System running on the organization.
    • Each user of the application request for report individually.
    • IT extracts report and submit it to the requesting employee.
    • No centralized repository of reports.
    • Some of the report are static and should be extract regularly to get a fresh version of the report.

 

 Solution

CloudGate DMS is a solution that allows user to publish reports created by i-Report using Jasper Report technology. The resulting report is a PDF report that user can either print right away or save for later use. Parameters for this reports can be passed by CG DMS. Supports Oracle, MSSQL, mySQL or any database that supports JDBC. CloudGate DMS acts as a report repository for active reports for all your legacy systems. No more static reports on the side of the end users. During reports or meeting, user can directly access CloudGate DMS and view the report for presentation.

jasperintegration

Features Used:

  • Jasper Report Integration
  • Online Forms
  • Relate To

Open Reports

Using Jasper Report libraries and iReport as the report  editor of the system, CloudGate DMS becomes a flexible reporting tool wherein user can create their own report without touching the original codes of CloudGate DMS. The report generated by iReport is xml-based and so the user can also edit the report manually before uploading.

jasperintegration02

The Report Profile document provided by CloudGate DMS provides a glueing effect between CloudGate DMS, Jasper Report Library and the backend database where the report will be retrieved. The user is given the ability to create a form to serve as the parameter source of the report making the report parameterized.

jasperintegration03

 CloudGate DMS can be solutions to the following (Basic):

 

  •  space saving
  • very quick access to information
  • access to documents from remote locations
  • improve security
  • logs activities on your archives

Documents Handled:

  • Jasper reports
  • Report Profile documents

 

 

Involved Offices:

 

  •  All offices that are using the legacy system.